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Title
Text copied to clipboard!Trade Show Coordinator
Description
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We are looking for a highly organized and detail-oriented Trade Show Coordinator to join our marketing team. The ideal candidate will be responsible for planning, coordinating, and executing trade show events that effectively promote our brand, products, and services. This role requires excellent project management skills, the ability to work under tight deadlines, and strong communication abilities to liaise with vendors, internal teams, and event organizers.
As a Trade Show Coordinator, you will manage all aspects of trade show participation, including booth design and setup, promotional materials, travel arrangements, and post-event follow-up. You will collaborate closely with the sales and marketing departments to ensure that each event aligns with our strategic goals and delivers measurable results. Your ability to multitask, stay within budget, and maintain a high level of professionalism will be key to your success in this role.
Key responsibilities include researching upcoming trade shows, registering the company for events, coordinating shipping and logistics for booth materials, and ensuring that all branding and messaging are consistent across all touchpoints. You will also be responsible for tracking event ROI, gathering leads, and reporting on event performance.
This position offers the opportunity to travel and represent the company at industry events, making it ideal for someone who enjoys dynamic work environments and engaging with people. If you are passionate about event planning and marketing, and you thrive in fast-paced settings, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Plan and coordinate all aspects of trade show participation
- Communicate with vendors, venues, and internal teams
- Manage budgets and ensure cost-effective event execution
- Oversee booth design, setup, and teardown logistics
- Coordinate shipping and transportation of materials
- Ensure brand consistency across all event materials
- Track event metrics and generate post-event reports
- Register company for trade shows and secure booth space
- Organize promotional giveaways and marketing collateral
- Support sales team with lead generation at events
Requirements
Text copied to clipboard!- Bachelor’s degree in Marketing, Communications, or related field
- 2+ years of experience in event planning or trade show coordination
- Strong organizational and project management skills
- Excellent written and verbal communication abilities
- Ability to manage multiple projects simultaneously
- Proficiency in Microsoft Office and event management software
- Willingness to travel as needed
- Attention to detail and problem-solving skills
- Experience working with vendors and negotiating contracts
- Ability to work independently and as part of a team
Potential interview questions
Text copied to clipboard!- Do you have experience coordinating trade shows or similar events?
- Are you comfortable managing multiple projects under tight deadlines?
- Can you describe a time you handled a last-minute event issue?
- What event management tools or software have you used?
- How do you measure the success of a trade show?
- Are you willing to travel for events?
- How do you ensure brand consistency at events?
- What strategies do you use to stay within budget?
- Can you provide examples of events you’ve managed?
- How do you collaborate with sales and marketing teams?
